Medical Withdrawal policy of The University of Alabama establishes procedures
to follow when a student suffers from a physical, emotional or psychological
condition that significantly impairs their ability to function successfully or
safely as a student.The policy is
primarily administered by the University’s Student Health Center (SHC)
according to the procedures described below.
Eligibility: Medical Withdrawals
are voluntary. Eligibility for Medical
Withdrawal is limited to students who have not taken a final exam or otherwise
completed course work for a final grade. The SHC will request documentation from the dean of the
division in which the student is enrolled to verify that the student took no
final exam(s) or otherwise completed no course work for a final grade for the
semester/term in question; in addition, students are expected to affirm these
conditions at the time of the request. Falsely attesting to the eligibility on the
Student Request for Medical Withdrawal form
is a violation of the Code of Student Conduct and may result in the denial or
revocation of the Medical Withdrawal.
Academic Impact: Medical Withdrawal, when approved, removes all courses for a given
semester/term. Students are not allowed
to medically withdraw from individual courses.
The only exception to this policy occurs when parts of a term within a
semester have unique start and end dates.
For example the summer semester at UA includes four separate parts
(Interim Term, Summer I, Summer II and full Summer Term). It would be possible, if approved, for a
student to complete coursework in Summer I and to medically withdraw from Summer
II. In this example, the student would
not be medically withdrawn from the entire summer semester, but rather only
from all of their courses for the Summer II.
Procedures: A student seeking a medical withdrawal must submit the
required Medical Withdrawal Documentation described hereinafter to the SHC. After
appropriate SHC personnel have deemed a medical withdrawal request eligible for
consideration, a designated SHC physician handles all medical withdrawal decisions on behalf of the
University.The designated SHC physician
shall make an individualized assessment before deciding to approve or deny the
request and determining the effective date of the withdrawal.The designated physician’s decisions
regarding Medical Withdrawal are final with no appeal rights.If approved, the SHC will notify the Office
of the University Registrar. The Registrar will process the withdrawal and
notify the student. If the request is denied, the SHC will notify the student.
Medical Withdrawal Documentation
A student must fully and accurately complete the Student Request for Medical Withdrawal From and send the completed form by fax (205-348-7174) or mail to The Student Health Center, Medical Withdrawal, 750 5th Ave East, Tuscaloosa, AL 35401.
A student must have a licensed medical practitioner (physician, nurse practitioner, or mental health professional) submit a completed Licensed Practitioner Recommendation for Medical Withdrawal Form by fax (205-348-7174) or mail to The Student Health Center, Medical Withdrawal, 750 5th Ave East, Tuscaloosa, AL 35401. The licensed medical professional shall be the one who is currently treating the student for the conditional(s) related to the withdrawal and is responsible for obtaining permission from the student to provide the documentation and to discuss the medial conditions, if needed, with the appropriate University personnel. If the University, in its sole discretion, determines that an extraordinary or emergency situation exists, alternative documentation may be requested and considered.
A student may also attach to the student request form any further supportive documentation from faculty teaching the student's currently enrolled courses, or if to support a retroactive withdrawal, from faculty who taught the student for the semester/term for which the withdrawal is requested.
In the event that the student's medical condition so incapacitates the student that they cannot act on behalf of themselves, the student's parent or legal guardian should contact the Student Health Center at 205-348-7164 for further guidance.
Withdrawal Requests submitted outside of the semester in question, and beyond
the required six months deadline, must have clear, convincing and extraordinary
circumstances in order for the request to be considered.Extensive documentation (such as extended
hospitalization and rehabilitation progression not met, etc.) must be submitted
to the Student Health Center and must be related to the reasons for the medical withdrawal and to
the circumstances that prevented a timely request.
Handling of a Medical Withdrawal
Once a Medical Withdrawal has been approved, the withdrawal
will proceed under these guidelines:
Registrar assigns a grade of "W" on the official transcript for effective dates that fall after the add/drop period for the semester.
All grades from the transcript are completely removed when the medical withdrawal effective date falls within the add/drop period for the semester.
The impact of an approved non-medical semester withdrawal (administrative withdrawal) for the same semester is addressed in the following way:
If an approved non-medical withdrawal from an academic division predates the approved medical withdrawal effective date, the earlier date will be applied by the Registrar for the official transcript.
If the approved medical withdrawal effective date pre-dates an approved non-medical withdrawal, again the earlier date will be applied by the Registrar for the official transcript.
Return to the University Following Medical Withdrawal
When the medical withdrawal is approved, a SHC
representative will initiate a medical clearance hold on the student’s record. A medical clearance hold will remain in place until
the appropriate documentation is received and a designated SHC physician
approves release of the hold.
A student seeking to return following a medical withdrawal
must provide appropriate medical documentation from a licensed physician, nurse
practitioner, or mental health professional who has treated the student since
the effective date of medical withdrawal.This medical documentation must indicate that it is appropriate and safe
for the student to resume classes at the beginning of a specified semester/term.A completed Recommendation for Return to Campus form must be submitted to the Student
Health Center/Medical Withdrawal by mail (750 5th Avenue, Tuscaloosa, AL 35401)
or by fax (205-348-7174).
Upon receipt of the required Recommendation for Return to Campus and other appropriate medical
documentation, a designated SHC physician, on behalf of the University and,
where appropriate, in consultation with relevant University personnel, will
conduct an individualized assessment of the returning student’s situation.This assessment will include reviewing
materials submitted by the student or on the student’s behalf.During the process of reviewing a student’s
request to return, if at the discretion of the SHC physician a determination is
made that the information provided by a treatment provider or student is
incomplete, requires further explanation or clarification, or when there is a
disconnect between the medical information provided and other available
information relating to the student, the student may be required to provide
additional documentation and/or complete one or more Release of Information
forms so the SHC may obtain further information about the student’s current
circumstances (e.g., concern exists
about the medical provider’s credentials/assessment, etc.), the student may be
asked to undergo additional evaluation or assessment to assist with the
determination about a student’s readiness to return.All steps that the SHC may initiate as part
of its individualized assessment are aimed at ensuring the student is ready to
resume their studies and be a successful member of the campus community.
will be made to respond to a student’s request for return within fourteen (14)
calendar days of receipt of all requested or required materials.A longer response time may be caused by the
inability to reach a student’s treatment provider, high volume in SHC, clinic
closure during University holiday periods, or other extenuating
If, at the discretion
of the SHC physician, it is determined that the hold should remain in place
because a student is not yet ready to return, the student will be advised in
writing by letter or via e-mail to their University account.A student may appeal that decision by
submitting an appeal letter in writing to the UA Provost by email (firstname.lastname@example.org) or fax (205-348-9137) within fourteen
(14) calendar days of receiving the designated physician’s initial
decision.The Provost or designee will
review the matter and make a final determination as to the student’s ability to
If the decision
is made to grant the student’s request to return and lift the medical clearance
hold, relevant University personnel may contact the student prior to the
student’s return to discuss or review a plan for sustained health, including
recommendations for ongoing treatment, as well as any accommodations,
resources, or services that may be available to help the student succeed.
the medical clearance hold is lifted, the returning student may have additional
holds on their record (e.g. conduct
hold, financial hold, academic hold, etc.) that will need to be resolved
through other areas of the University before the student may return.Additionally, to return, the student
must meet any applicable admission and enrollment requirements of the
University and of the school or college in which they wish to be enrolled.
Financial Impact of Medical Withdrawals
purpose of this policy is to provide academic relief to the student, not
financial relief. Please refer the
Student Receivables website for
the financial impact of withdrawals at different stages in the semester.
Other options for students when medical withdrawal is not appropriate
When Medical Withdrawal is not appropriate, the student is directed to the appropriate dean's office for other potential options.
Please call (205) 348-7164 for clarification or more information.
In the event of any conflict with other University materials, the Medical Withdrawal policy found on this page of the Student Health Center's website, will govern and control the University's medical withdrawal process.